Welcome to Prohost Solutions!

To help us prepare your holiday rental, please complete this form with all the necessary details about your property.

Please fill in as much as you can, and if you’re unsure about any particular question, we’re happy to help you.

First name

Last name

Phone

Property Details

Name of the property

Property address

Number of bedrooms

Number of bathrooms

Maximum number of guests

Type of accommodation (apartment, villa, cottage, etc.)

Do you already have listings on other platforms (Airbnb, Booking.com, Vrbo, etc.)?

If not, on which platforms would you like to create a profile for this property?

If yes, please provide login details for each booking platform.

Pricing & Availability

Currency

Basic price per night

Minimum price per night

Maximum price per night

Which dates do you consider high season?

Would you like to use dynamic pricing?

Yes

Minimum stay (standard):

Would you like a different minimum stay for weekends or high season?

Maximum stay (if applicable):

Cleaning fee (one-time amount):

Security deposit (if applicable):

Minimum number of buffer days between bookings:

How far in advance can guests book?

How far into the future can guests book?

Cleaning & Operations

Who is responsible for cleaning? (Yourself, your team, or an external service?)

Would you like us to set up automated notifications for the cleaner?

Email address of the cleaner (for automated notifications):

How much time do you need between check-out and check-in?

Check-in time:

Check-out time:

Do you want help enabling a digital check-in app?

Yes

Guest Communication

We automate the following guest messages (please select all those you want to apply to this property):

Booking confirmation (immediately after reservation)

Arrival instructions (1 day before check-in)

Welcome message (1 day after check-in)

Check-out reminder (day before departure)

Review request

Is there anything else we should know about automated e-mails for this property?

Guest Guide

What useful information should be included in the guest guide? See example guest guide here: https://guest.smoobu.com/?t=f8g70a0d392&b=87073943

Please add your house rules (e.g. no smoking, no pets, quiet hours after 10 PM)

Wi-Fi name and password

Emergency contact or instructions

Instructions for equipment (pool, jacuzzi, AC, alarm system)

Parking information for guests

Do you offer or recommend extra services (airport transfer, breakfast, excursions)?

Legal & Financial

Provide all required legal numbers.

Regional tourist licence

National registration number

Cadastral reference

Local tax information (tourist tax, VAT number if applicable)

What is your preferred cancellation policy? We suggest: Medium flexible (full refund up to 30 days before check-in) or 50% refund up to 30 days before check-in.

Invoicing & Payment Details

Full name or company name for invoicing
Billing address
VAT number (if applicable)
IBAN account number for payouts
Account holder’s name
BIC/SWIFT code (for international payments)
Email address for receiving invoices and payment notifications

Please add your invoicing details here